MSD Hazard Identification Tool - Computer Workstation
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Table 1. Chair component of MSD hazard identification checklist
MSD Hazards | Is the hazard present? | Corrective Options | |
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Yes | No | Potential steps to reduce or eliminate the risk associated with the MSD hazard. | |
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| • Choose a chair with 2-3 fingers width between front edge of chair and back of knees. • Attach a removable back support cushion to existing backrest to shorten seat pan. • Choose a chair with a gently curved front edge on seat pan. | ||
• Chair lumbar support NOT supporting the small of the back (i.e. the curve of the lumbar spine) | • Raise/lower the backrest so the small of the back is in contact with the most outward curved areas of the back support. • Place a rolled-up towel or attach a removeable back support cushion to existing back support. | ||
| • Arrange workstation to allow proper back support (i.e. position keyboard closer to user, bring monitor closer to user). • Remove or lower arm rests which may prevent sitting back fully cue to contact with front of desk or keyboard tray. • Replace the seat pan if it’s too long and doesn’t allow for sitting back fully in chair. | ||
• Armrests provide inadequate forearm support when keying or mousing. Hunched shoulders – armrests too high; leaning to one side – armrests too low; elbows away from the body – armrests too wide | If armrests are too low/too high: • Add padding to bring them up to a comfortable level. • Only use the armrest during short pauses from typing. • Replace with armrests that can be adjusted to the correct height. If armrests are too wide: • Adjust to bring them closer together. • Replace seat pan on chair with a narrower one. • Preplace with width-adjustable armrests. |
Table 2. Keyboard and mouse or other input device component of MSD hazard identification checklist
MSD Hazards | Is the hazard present? | Corrective Options | |
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Yes | No | Potential steps to reduce or eliminate the risk associated with the MSD hazard. | |
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| • Ensure adequate space for input device. • Use an appropriately sized keyboard (e.g. external keyboard if laptop is used regularly on desk). | ||
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Table 3. Monitor and workstation device component of MSD hazard identification checklist
MSD Hazards | Is the hazard present? | Corrective Options | |
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Yes | No | Potential steps to reduce or eliminate the risk associated with the MSD hazard. | |
• Head tilted up/down, repeatedly or for a long time, while working at desk | • Raise/lower monitor so that eyes are in line with top line of text. Monitor may need to be lowered for bifocal wearers if they look at the monitor through the bottom of their lenses. • If using a number of paper documents, use a document holder that sits between the worker and the monitor. | ||
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• Hard/sharp objects press into skin (e.g. wrist, elbow or forearm resting on a hard edge/surface) | • Move keyboard/input devices to the edge of desktop to avoid resting hand/wrist on edge. • Use a wrist rest for support during pauses in keying. • Pad sharp objects on desktop with foam. • Replace object with objects with rounded edges. • Install keyboard tray with wrist rest for support during pauses in typing. | ||
• Twisting of torso (e.g. reaching behind or across the body) | • If user is right-handed, arrange accessories (except telephone) to the right of the computer. • Locate telephone on the left in order to answer with the left hand and take notes with the right. Opposite set-up if left handed. • Determine which accessories are used most frequently and locate them closest to the user. • Encourage users to stand up when retrieving items behind them. | ||
• Inadequate clearance under desk for legs. | • Remove materials underneath desk. • Raise desktop surface for taller individuals, or chair may be lowered if knees remain at or slightly below the hips. • Install keyboard tray to increase distance between monitor and desktop and provide more leg room. | ||
• Repeated or prolonged trunk bending (e.g. filing documents) | • Where possible, perform filing on a desk surface, or other surface that allows for neutral back postures. |
Table 4. Environmental component of MSD hazard identification checklist
MSD Hazards | Is the hazard present? | Corrective Options | |
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Yes | No | Potential steps to reduce or eliminate the risk associated with the MSD hazard. | |
• Too much/too little light | • Reduce the amount of light in work area, especially from ceiling-mounted light fixtures. • Use low gloss, off-white colour on surfaces. • Use appropriate task lighting. | ||
• Glare on monitor | • Prevent source of glare from reaching monitor (i.e. use opaque vertical blinds, use glare screens). • Place monitor at right angles to windows. • Use LCD monitors. | ||
• Temperature is less than 20°C or more than 24°C (dependent on individual comfort and season) | • Raise/lower temperature to individual comfort. • Wear more/less warm clothing. • Use individual heaters where appropriate. |
Modified from Part 3B: MSD Prevention Toolbox – Beyond the Basics Developed by Occupational Health and Safety Council of Ontario (OHSCO)